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The OwnerRez Blog

A blog about our thoughts, services, upcoming features and the industry at large.

The OwnerRez Blog

Switch templates when sending email & send ad hoc email to the guest

We released an update earlier today that was mostly about Property Management stuff, but we slipped in a couple things for emailing that will make your life a lot easier.  We have a lot of changes coming for guest communication - responding to inquiries, dealing with guest responses, capturing a timeline/thread of everything - but we wanted to fix a problem that has been frustrating users for awhile.

You can now quickly switch to a different email template when sending an email.  No matter what kind of email you're sending, you can tell the email editor to load in a different template.

How do I see it?

Go to any place in the system where you would send a guest email.  Sending a quote, responding to an inquiry, sending the renter agreement to be signed, etc...

You'll now see a little "Switch to Template" selector at the top of the email form.  If you open the selector, you'll see all system and custom templates that are available for the current record you're on.  Upon selecting a different template, the email form will reload with that template loaded.

(click on this picture for a bigger view)

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There are a variety of times when you need to email the guest but a specific event or automation point can't take care of it automatically.  This ability to switch to, and prefill, a different template means you can take care of other ad hoc issues quickly right from the booking record.

No need to copy/paste information back and forth between OwnerRez and your email program for boilerplate issues anymore!

New "Send Email" buttons on the booking

As part of this, the other problem was that there was no simple "send email" form where you could just pull up the guest's booking and fire off something.  Sending email in the system is always tied to a specific event.

We took care of that problem too.  You'll now see buttons on the booking's overview page, yellow header bar and on the booking > email tab for "Email the Guest" which will open an email window where you can send ad hoc messages.

Our big conversation overhaul will also take care of these problems, but we wanted to slide in an update for this right now as we continue to work on the big picture items.

The fastest, most-professional way to book is with OwnerRez, the leader in online vacation rental software.  Sign up for your free account!

1 Comment (add yours)

Jun 24, 16
8:36 pm
Marinas Edge says:

This is AWESOME! Nice job.

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We are an online booking service for vacation rental property that helps managers and owners save time, create quotes and bookings faster, look professional and keep detailed records without needing an accountant or staff.